Safe at Sayre

The following policies, procedures, and guidelines will be in place for the 2020-2021 school year in order to support the health and wellness of our community. The decisions surrounding our plan are guided by the standards of care, guidelines, and protocols set forth by agencies that are experts in medical science and public health such as the Lexington-Fayette County Health Department, the Centers for Disease Control and Prevention, and the American Academy of Pediatrics. We’ve also followed guidelines set forth by the Kentucky Department of Education, and utilized the resources of the Kentucky Association of Independent Schools, Independent Schools Association of the Central States, and National Association of Independent Schools. 

We will remain flexible and adaptable as these policies and procedures may change throughout the school year based on new information or modified guidelines.

In order to reduce the risk of virus exposure on our campus, we have developed a comprehensive plan outlining preventative measures designed to mitigate the risks posed by COVID-19.  Should a positive case of COVID-19 occur within our school community, we have guidelines to follow and are prepared to react as necessary. These measures apply to all Sayre activities including the arts, athletics, and clubs.
  

PREVENTION STARTS AT HOME

PREVENTATIVE STEPS TO REDUCE TRANSMISSION RISK

STAYING HOME WHEN SICK OR AFTER EXPOSURE

WHEN THERE IS A POSITIVE CASE OF COVID-19 AT SAYRE

PROCEDURES FOR ATHLETICS

Safe at Sayre

  

PREVENTION STARTS AT HOME

Screening and Temperature Checks

By sending your child to school, you are attesting that they are symptom free and answering “No” to all of these questions about your child EACH DAY:

Question:YesNo
Do you have a fever (temperature equal to or greater than 100.4 without taking fever reducing medication)?  
Do you have a sore throat?  
Do you have a new uncontrolled cough that causes difficulty breathing (for individuals with chronic allergic/asthmatic cough, a change in your cough from baseline)?  
Have you experienced any GI symptoms such as nausea, vomiting, diarrhea, and/or loss of appetite?  
Do you have a rash, headache, chills, and/or muscle aches?  
Have you lost your sense of smell or taste?  
Have you been in close contact with anyone who has been diagnosed with COVID-19 or been placed on quarantine for possible contact with COVID-19?  
Have you been asked to self-isolate or instructed to quarantine by a medical professional or local health department official?  
Have you traveled in the past 14 days to an area where the local or state health department is reporting large numbers of COVID-19 cases?  


NOTE:  The health assessment above applies to anyone arriving on campus (students, employees, parents, and visitors).  The assessment must be completed prior to arrival each day.  In addition:

  • All employees must be tested for COVID-19 prior to the commencement of classes
  • We encourage all students test for COVID-19 before starting the year
  • Upon arrival to campus, all employees and students will have their temperature checked
  • All employees, students, and their families are expected to self-report a positive COVID-19 test, any symptoms of COVID-19, and/or any exposure to a COVID-19 positive

NOTE: Self-reporting is critical to keeping our community safe and healthy.

CDC- Symptoms of COVID-19

PREVENTATIVE STEPS TO REDUCE TRANSMISSION RISK

Reminders regarding wearing a cloth face covering, how to properly wash your hands, and the importance of maintaining six feet social distance are posted throughout campus. We have made adjustments to the food service program and meal options as well as the programming and spaces for special classes such as music, art, and physical education.

All employees and students will receive informative prevention education from the school nurse and athletic trainer.

CDC – What you should know about COVID-19 to protect yourself and others

Cloth Face CoveringCloth Face Coverings

  • All employees and students in first grade and higher must wear a cloth face covering while indoors, and when outdoors when within six feet of others.
  • Students should bring their own face covering, however, should a student forget their face covering, one will be provided prior to entering the building.
  • Campus visitors are required to wear a cloth face covering inside and outside of campus buildings while within six feet.

CDC - Use of Cloth Face Coverings to Help Slow the Spread of COVID-19

6 feet social distancingPhysical Distancing Measures

The following steps are in place to encourage and maintain appropriate social distancing:

  • Assigned drop-off and pick-up times and locations in the LS and MS divisions
  • Extended drop-off and dismissal plans for the US division
  • Floor markings to provide 6 feet spacing and to identify traffic patterns in common areas such as hallways and stairways
  • Students in the Lower School will be assigned to a cohort
  • Students in the Middle School will be assigned to a grade level cohort
  • After school care/Extended Day is suspended for the fall semester in order to maintain the integrity of Lower School cohorts
  • Plexiglass barriers installed on student and faculty desks, offices, and reception areas
  • Steps have been taken to increase air quality
  • Assigned seating in the classrooms to facilitate contract tracing
  • Specified entry and exit doors
  • Reduced capacity of students in the restrooms/hallways/common spaces at the same time
  • Assemblies and meetings will be conducted virtually as much as possible
  • Field trips will not be taken until COVID-19 mitigation is lifted 

CDC - Social Distancing

CDC - Considerations for Events and Gatherings

wash your handsPersonal Hygiene

  • Students will be reminded to avoid touching their face and instructed how to cover coughs and sneezes with a tissue or elbow.
  • Proper hand hygiene signs and reminders are posted in the restrooms and near sinks in each building.
  • Sanitizing stations are placed at entrances and throughout the buildings.

CDC - Cover Your Coughs and Sneezes

CDC - When and How to Wash Your Hands

disinfectCleaning Procedures

  • The school has a schedule for increased, intensive, routine cleaning and disinfection by a local cleaning company with expanded cleaning staff. Please refer to Anderson Cleaning's COVID Response Plan for more details.
  • Classroom tables and chairs will be wiped down with Purtab Protexus solution for Preschool and Rejuvenal disinfecting spray for K-12  twice a day while students are out of the classroom.
  • All buildings will be disinfected with the Protexus Fogging System for Preschool and K-12 classrooms, hallways, bathrooms, and offices.
  • High-touch surfaces will be cleaned and disinfected continually throughout the day.
  • Employees are asked to avoid the use of shared materials between students as much as possible or to clean materials prior to sharing.
  • The school will monitor building ventilation with an accelerated air filter change schedule to maximize air flow and clean air circulation.

Food Service and Nutrition

  • The school has eliminated the buffet lines and open food areas.
  • Pre-packaged foods will be available for carryout.
  • A three week cycle menu will be shared online.
  • Lower School students will eat on the Lower School campus. Middle and Upper School students will have staggered lunch periods with assigned seating by grade level or advisory.
  • The Upper School breakfast program will continue as usual.
  • Water fountains will not be available. 
  • Every students should bring a water bottle labeled with their name every day. 
  • Vending machines in the Upper School will not be accessible. Students are asked to bring nut-free snacks from home.

Visitors

  • The school will limit non-essential visitors, volunteers, and activities involving external groups or organizations on campus.
  • All visitors (including parents) should call the reception area of their destination prior to arrival. Call Old Sayre for Central Administration, Buttery, Gym, and Library.
  • Assessments and temperature checks must be completed prior to entry into a building.
  • All building protocols must be followed such as wearing a cloth face covering. 

STAYING HOME WHEN SICK OR AFTER EXPOSURE

stay homeEmployees, students, and visitors must stay home:

  • If they have tested positive for COVID-19
  • If they are exhibiting symptoms associated with COVID-19
  • If they have been in close contact with persons who have tested positive for COVID-19

NOTE: Close contact is defined by the CDC as, "within six feet of an infected individual for equal to or greater than 15 minutes without a cloth face covering."

We have taken the following steps to provide a safe environment:

  • A school nurse will be available to respond to medical needs and provide guidance on steps for a healthy return to school
  • Isolation rooms have been established on campus to be utilized for any individual exhibiting signs or symptoms of COVID-19 during the school day
  • Parents/guardians will be notified immediately if their child is placed in isolation
  • Parents/guardians must pick up their sick child immediately

CDC - Quarantine If You Might Be Sick

CDC - What To Do If You Are Sick

Quarantine, Isolation, and Safe Return to Sayre

If an individual answers yes to any questions on the daily health assessment, or is sent home sick with a fever, or symptoms of COVID-19, the following is required prior to returning to school:

  • The individual will be asked to contact their healthcare provider
  • Their healthcare provider will determine if the individual needs to be tested for COVID-19
  • After the individual has an improvement in symptoms AND
  • At least 72 hours has passed with no fever and without fever-reducing medications

If the healthcare provider elects to test the individual and the result is a positive case of COVID-19, the individual should:

  • Isolate for a period of ten days since date of first symptom appeared THEN
  • When at least 72 hours has passed with no fever without fever-reducing medications AND symptoms have improved
  • Obtain medical clearance from a healthcare provider with documentation that the individual is no longer contagious and may return to school safely
  • If the individual is retested after the ten day isolation period, they may return to school when they have no fever, respiratory symptoms have improved, and they have received two negative test results in a row, at least 24 hours apart

If an individual tests positive for COVID-19 and has no symptoms, the individual should:

  • Isolate for a period of ten days beginning with the date of the positive test
  • Experience no symptoms of COVID-19 during isolation AND
  • Obtain medical clearance from a healthcare provider containing documentation that the individual is no longer contagious and may safely return to school

If the individual tests positive for COVID-19 and has no symptoms, but develops symptoms during the 10 day isolation period, they should:

  • Isolate for at least ten days beginning with the date that symptoms first appeared THEN
  • When at least 72 hours has passed with no fever without fever-reducing medications AND symptoms have improved THEN
  • Obtain medical clearance from a healthcare provider with documentation that the individual is no longer contagious and may return to school safely

If the healthcare provider does not require the individual to be tested, the individual should:

  • Quarantine for a minimum of 14 days from the date of last exposure to any positive COVID-19 individual
  • Monitor for an improvement of symptoms (no cough, no congestion or runny nose, no sore throat, no rash, no headache, no difficulty breathing, no weakness, no loss of sense of taste or smell, no nausea, vomiting or diarrhea) THEN
  • When at least 72 hours has passed with no fever without fever-reducing medications
  • Obtain medical clearance from a healthcare provider with documentation that the person is no longer contagious and may return to school safely

If an individual has been in close contact with a COVID-19 positive individual, the following is required prior to returning to school.

  • An individual who has been in close contact with a COVID-19 positive should quarantine immediately. DO NOT REPORT TO SCHOOL.
  • The individual may choose to be tested for COVID-19, but should wait a minimum of five days from the last date of exposure to any COVID-19 positive prior to being to being tested.
  • During the quarantine period, the individual should monitor for symptoms, including twice daily temperature checks, or seek healthcare if any symptoms develop.
  • If no symptoms develop and the individual received a negative COVID-19 test, they may return safely to school after five days or more from last exposure.
  • If an individual prefers not to test for COVID-19, or tests before the five day quarantine, the student or employee must remain quarantined for a total period of 14 days and may only return to school if they have medical clearance from their healthcare provider and have remained symptom-free for the entire 14 day quarantine period.

fever below 100.4NOTE: The current CDC guidelines require a full 24 hours fever free before returning to school. In an effort to maintain a healthy community, Sayre's policy requires 72 hours fever free before returning to school.

NOTE: The five day minimum quarantine is based on the average incubation of COVID-19.

CDC - When You Can be Around Others After You Had or Likely Had COVID-19

Participation in Class from Home

Students who are absent will not be penalized and every effort will be made to provide a rich curriculum experience while they are at home. 

WHEN THERE IS A POSITIVE CASE OF COVID-19 IN THE SAYRE COMMUNITY

In accordance with state and local laws and regulations, we will notify local health officials, employees, and families immediately of any case of COVID-19 while maintaining confidentiality in accordance with federal state law. 

Contact Tracing, Communication, and Privacy

  • The Lexington-Fayette County Health Department will carry out their own contact tracing investigation.
  • The school will inform those who have had close contact with a person diagnosed with COVID-19 to stay home and self-monitor for symptoms, and follow CDC guidance if symptoms develop. 
  • If it’s determined that one of your family members was in close contact with the positive individual, you will be notified immediately while maintaining confidentiality in accordance with federal and state law.
  • Individuals who have not been in close contact will not be notified.

NOTE: Close contact is defined by the CDC as, "within six feet of an infected individual for equal to or greater than 15 minutes without a cloth face covering."

School Closure

We will closely monitor community transmission rates and adhere to the recommendations provided by the Governor’s office, state and local health departments, and the CDC. In the event of school-wide closure, we will communicate a detailed plan for continuous learning for all students. 

PROCEDURES FOR ATHLETICS 

The Sayre athletic program will continue to follow the guidance provided by KHSAA.

  • Coaches are responsible for being knowledgeable of KHSAA Guidelines, Sayre Guidelines, and Kentucky's Healthy at Work Guidelines before leading any groups.
  • Coaches must ensure their KHSAA Coaching Courses and CPR Certifications are up-to-date.
  • A completed annual KHSAA physical form must be on file for each athlete.
  • Coaches and athletes must be symptom free, complete their daily health assessment, and have their temperature checked by parents up to four hours in advance of practice.
  • Coaches will also take athletes temperatures at pre-check-in before practice. (Temperature must be less than 100.4 degrees without taking fever reducing medication.)
  • Coaches and athletes must wear a cloth face covering unless actively participating in training.
  • Coaches and athletes are expected to maintain social distancing before, during, and after all practices.
  • Teams will be divided into multiple groups of 10 or less and must stagger practice times and avoid interaction.
  • Equipment and gear cannot be shared.
  • The use of water fountains is prohibited. Coaches and athletes must bring their own water bottle labeled with their name.
  • Coaches and athletes may not congregate at the complex, gym, or parking lot before or after practice.
  • Weight rooms and locker rooms are closed until further notice. 
  • Only the coaching staff and athletes are to attend workouts. Parents/guardians should remain in their vehicles at drop-off and return for pick-up. 
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