Safe at Sayre

Revised October 15, 2021

The following policies, procedures, and guidelines will be in place for the 2021-2022 school year in order to support the health and wellness of our community. The decisions surrounding our plan are guided by the standards of care, guidelines, and protocols set forth by agencies that are experts in medical science and public health such as the Lexington-Fayette County Health Department, the Kentucky Department of Health, the Centers for Disease Control and Prevention, and the American Academy of Pediatrics. We’ve also followed guidelines set forth by the Kentucky Department of Education, and utilized the resources of the Kentucky Association of Independent Schools, Independent Schools Association of the Central States, and National Association of Independent Schools.
We will remain flexible and adaptable as these policies and procedures may change throughout the school year based on new information or modified guidelines.
All employees, students, and their families are required to self-report within 24 hours of a positive COVID-19 test, any symptoms of COVID-19, and/or any exposure to a COVID-19 positive.  Self-reporting is critical to keeping our community safe and healthy.

COVID-19 Updates & Resources

Upper School Masking Metrics

Incidence Rate  20.620.9
US COVID Positives  0 0 10

General Communication

We will provide a basic statement of notification (either by division or all school) regarding new COVID-19 cases within Sayre. This statement will be sent after we have communicated with impacted individuals and completed contact tracing. 







Health Attestation

By sending your child to school, you are attesting that they are symptom free and have not had a known exposure to a COVID-19 positive individual.  This pledge also applies to all employees and visitors arriving on campus. If you or your child have any symptoms of illness, please do not report to school.

We encourage employees and students to test for COVID-19 in accordance with the CDC guidelines.

CDC - Symptoms of COVID-19

KPH, CHFS - COVID-19 Testing


Reminders regarding wearing a cloth face covering, how to properly wash hands, and the importance of maintaining social distance are posted throughout campus. We have made adjustments to the food service program and meal options as well as the programming and spaces for special classes such as music, art, and physical education.

CDC – How to Protect Yourself & Others

Cloth Face CoveringCloth Face Coverings

  • All employees and students two years of age and older must wear a cloth face covering while indoors on campus regardless of vaccination status.
  • Students should bring their own face covering, however, should a student forget their face covering, one will be provided prior to entering the building.
  • Students must wear a cloth face covering indoors unless actively participating in physical education classes.
  • Campus visitors are required to wear a cloth face covering inside of campus buildings regardless of vaccination status.
  • Students with a medical exemption from wearing a cloth face covering should consult with the school nurse to determine a suitable alternative. (Medical exemption documentation for mask wearing should be sent to the school nurse and appropriate division head.)

NOTE:  Cloth face coverings should cover the individual’s nose and mouth. Individuals whose cloth face coverings do not properly fit, or become soiled, stretched or loose will be provided a replacement while at school. 

Parents are asked to ensure that cloth face coverings fit properly covering the nose and mouth in order to protect the student and those around them.

CDC - Use of Cloth Face Coverings to Help Slow the Spread of COVID-19

Additional Mitigation

  • disinfectSeating charts in all divisions to facilitate contact tracing
  • Extended Day will operate in compliance with Safe at Sayre protocols
  • Plexiglass barriers installed on some lab tables, collaborative work areas, and in the Buttery
  • iWave bi-polar ionization technology is installed in all HVAC units of our buildings
  • Rabbit Air filters are added to designated areas
  • Hand sanitizing stations remain throughout campus
  • Schedule for increased, intensive, routine cleaning and disinfection by a local cleaning company with expanded cleaning staff

Food Service and Nutrition

  • Students are required to mask while going through the food service line. Masks can be removed once seated at tables for lunch.
  • Students are required to hand sanitize when entering the Buttery and prior to using the salad bar. 
  • Pre-packaged foods will be available.
  • A three week cycle menu will be available online.
  • Plexiglass barriers are installed on all Buttery tables.
  • Lower School students will eat in classrooms, outside, or in the Buttery dependent on age and weather. Lower School will have assigned seating when eating in the Buttery. 
  • Middle School students will have staggered lunch periods with assigned seats by section.
  • Upper School students will have a staggered lunch schedule with assigned tables by grade level.
  • The Upper School breakfast program will continue as usual.
  • Water fountains will not be available. Water bottle filling stations will be available.  


COVID-19 in SchoolsEmployees, students, visitors must stay home:

  • If they have tested positive for COVID-19 (AND must notify the school within 24 hours of the test)
  • If they are exhibiting any symptoms associated with COVID-19
  • If they have been in close contact with persons who have tested positive for COVID-19 and have not been fully vaccinated, or have been advised by experts to quarantine or isolate

School Nurse:

  • The school nurse will be available to respond to medical needs during school hours and provide guidance on steps for a healthy return to school
  • Isolation rooms have been established on campus to be utilized for any individual exhibiting signs or symptoms of COVID-19 during the school day
  • Parents/guardians will be notified immediately if their child is placed in isolation
  • To ensure the health and safety of our nursing staff and employees, we ask that all families be prepared to pick up sick students within 30 minutes of receiving notice from the school. 

CDC - Quarantine If You Might Be Sick

CDC - What To Do If You Are Sick

Quarantine, Isolation, and Safe Return to Sayre

COVID-19 in SchoolsIf an individual experiences any signs or symptoms of illness, or is sent home sick with a fever, or symptoms of COVID-19, the following is required prior to returning to school:

  • The individual may contact their healthcare provider for guidance, if desired.
  • There may be instances when symptoms may prevent an individual from attending school/work, but may not require a visit to a healthcare provider.  Examples of this are seasonal allergies that follow the traditional patterns of presentation and manifestation that the individual has experienced in the past. Also, migraines or headaches that are classic in presentation may prevent attendance at work/school.
  • In these instances, it is advisable that the individual have improvement in symptoms for a period of 24 hours before returning to campus.
  • In the event of fever, the individual must remain without fever for a period of 24 hours without fever reducing medications before returning to school/work.
  • If the individual seeks the guidance of their healthcare provider, the provider will determine if the individual needs to be tested for COVID-19.
  • If testing is performed, the individual should not return to campus unless a negative test is obtained and symptoms have improved.
  • If the healthcare provider elects not to test for COVID-19 and makes a non COVID-19 alternative diagnosis,
    the individual may return to school once:
    • 24 hours have passed since the individuals last fever without the use of fever-reducing medications AND
    • All other symptoms are improving

If the healthcare provider elects to test the individual for COVID-19 and the result is positive, the following is required prior to returning to school:

  • The individual must isolate per CDC guidelines.
  • The individual must contact the health department in their home county to seek guidance from COVID-19 health officials. Fayette County residents should call (859) 899-2222.
  • The individual must notify the school nurse of their positive result within 24 hours.  You can reach the school nurse at (859) 244-2646 or
  • The individual has provided written confirmation that they have been released from quarantine/isolation by authorities at their local department of public health.

Contact Tracing

Per Cabinet for Health and Family Services Guidance for k-12 School Operations for In-Person Learning (08/10/2021)

  • Sayre will work with the local health department to facilitate case investigation and contact tracing to identify individuals who have had close contact with a person diagnosed with COVID-19. A close contact is someone who was within 6 feet of an infected person for a cumulative total of 15 minutes while the person was considered contagious.
    • Exception: In the K-12 indoor classroom setting, the close contact definition excludes students who were at least >3 feet away from an infected student if both students were engaged in consistent and correct use of masks and other K-12 prevention strategies were in place. This exception does not apply to teachers, staff, or other adults in the indoor classroom setting.
  • Unvaccinated students, teachers, or staff who are identified as close contacts should be instructed to self-quarantine regardless of whether the exposure occurred within or outside of the school setting. Quarantine may be discontinued when the local public health department determines the individual is safe to be around others or:
    • After day 7 if the individual is symptom-free and receives a negative COVID-19 test 5 days or later after the last date of exposure to the case.
    • After day 10 without testing if the individual is symptom-free.
  • Fully-vaccinated* persons do not need to quarantine following an exposure to a person diagnosed with COVID-19 if he/she is not experiencing symptoms, but are recommended to be tested 3-5 days after an exposure.

*>14 days have passed since receipt of the Janssen (J&J) vaccine or the second dose of Pfizer or Moderna vaccine.

KPH, CHFS - Guidance for COVID-19 Quarantine for Vaccinated Persons

Close Contact with a COVID-19 Positive

If contact tracers determine an individual has been in close contact with a COVID-19 positive individual, the following instructions must be followed:

  • An individual who has been in close contact with a COVID-19 positive should quarantine immediately.
  • DO NOT ATTEND SCHOOL but notify the school nurse of the exposure.
  • The individual should contact the health department in their home county for guidance. Fayette County residents should call (859) 899-2222.
  • The individual may return safely to school after they have completed the recommended quarantine period, have not developed symptoms, and/or have not received a positive test during their quarantine period.

CDC - When You Can be Around Others After You Had or Likely Had COVID-19


In accordance with state and local laws and regulations, we will notify local and state health officials, employees, and families immediately of any case of COVID-19 while maintaining confidentiality in accordance with federal state law.  

Contact Tracing, Communication, and Privacy

  • The relevant local health department and the Lexington-Fayette County Health Department School Health Manager will each carry out their own contact tracing investigation.
  • The school nurse will instruct those who have had close contact with a person diagnosed with COVID-19 as to the CDC guidance for monitoring and quarantine after exposure. 
  • If it’s determined that one of your family members was in close contact with the positive individual, you will be notified as quickly as possible while maintaining confidentiality in accordance with federal and state law.
  • A general statement of notification will be sent to individuals who may be in the same class/team as the infected individual. This is a basic heads up message that likely will not require any further action.


The Sayre athletic program will continue to follow the guidance provided by KHSAA.  Return to Play Protocol (Revised January 31, 2021)

  • Coaches are responsible for being knowledgeable of KHSAA Guidelines, Sayre Guidelines, and Kentucky's Healthy at Work Guidelines before leading any groups.
  • Coaches must ensure their KHSAA Coaching Courses and CPR Certifications are up-to-date.
  • A completed annual KHSAA physical form must be on file for each athlete.
  • Coaches and athletes with any symptom of illness should not attend school or athletic events.
  • Coaches and athletes must wear a cloth face covering indoors unless actively participating in training.
  • Coaches and athletes must follow Safe at Sayre social distancing protocols.
  • The use of water fountains is prohibited. Coaches and athletes must bring their own water bottle labeled with their name.
  • Weight rooms are open but athletes must wear a cloth face covering.
  • Locker rooms are available for changing only (limited to small pods). Athletes and coaches are required to wear masks when using the locker rooms in the gym and Sayre Athletic Complex.
  • Masks are required of drivers and all passengers during school transportation as enforced by the Executive Order on Promoting COVID-⁠19 Safety in Domestic and International Travel and the CDC's Public Health Order.
  • Spectators at indoor athletic events are required to wear a mask at all times.
  • Concessions will not be sold at indoor events until further notice.

Test to stay in school guidance

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